Luxury destination weddings are all the rage these days, offering couples a chance to indulge in a truly glamorous and unique setting. A luxury resort wedding provides endless possibilities, extraordinary experiences, breathtaking scenery, and world-class amenities. However, planning such an extravagant experience can be overwhelming, leaving many couples with questions.
To shed light on the intricacies of planning a luxury resort wedding, we turned to Diana Romo, an experienced wedding planner based in Riviera Maya and the founder of Diana Romo Weddings. With her expertise, we’ll explore the lavish and unforgettable wedding experiences offered by renowned resorts like Rosewood Hotels, Auberge Resorts Collection, Belmond, Chablé Hotels, Nizuc Resort & Spa, Viceroy Hotels & Resorts, and more.
MEET THE EXPERT
Diana Romo Weddings is a group of passionate planners dedicated to creating unforgettable experiences. Founded by Diana Romo in Riviera Maya, Mexico, in 2017, the company specializes in curating luxury weddings and events.
At Diana Romo Weddings, they pride themselves on their organic approach to planning, ensuring that each celebration is unique and tailored to their clients’ dreams. With over 60 unforgettable events under their belt, luxury isn’t just a word—it’s a standard of excellence they uphold. Their clients aren’t just clients; they’re dreamers with high expectations. When it comes to luxury, nothing less than perfection will suffice. Hosting weddings at luxury resorts is a natural extension of their dedication to service, where flawless execution exceeds expectations every time.
Read on as Diana Romo shares her insights and tips on making your dream of a luxury resort wedding a reality.
What defines a luxury resort, and what is the best about it?
A luxury resort is all about an exclusive location, world-class accommodations, exceptional service, fine dining, a spa to die for, and attention to privacy. But most importantly, it creates incredible experiences, making it the perfect place to celebrate your wedding!
I have been living and working in the beautiful Riviera Maya for over 10 years. As a specialist in luxury resorts, I can confidently say they provide a unique backdrop for the most epic weddings. The Riviera Maya offers extraordinary luxury travel options, featuring lavish interior designs, private plunge pools, and incredible spa treatments. Beyond these amenities, a dedicated team of passionate hoteliers ensures these resorts are ideal for couples seeking the ultimate destination wedding experience. Trust me, I used to be one of them.
For whom is this type of venue perfect?
This type of venue is perfect for couples seeking a wedding experience that transcends the ordinary. Whether planning an intimate affair or a grand celebration, luxury resorts cater to those who value sophistication, exclusivity, personalized service, and stunning backdrops that embrace a region’s natural beauty. Food enthusiasts will also find that the culinary scene is a standout and offers a fusion of global influences and authentic local flavors, capturing a region’s essence.
What budget should be kept in mind when planning a luxury resort wedding? Are there any cost benefits of celebrating there?
Planning a luxury resort wedding is like balancing personal flair and budget constraints. On average, expect to allocate around $1200 to $2000 USD for the big day alone—a manageable range. Budget is a very personal issue, but I found that amount to be doable with my couples nowadays. Nothing extravagant, yet a beautiful wedding with a unique, organic style. Trust me, if you have any of, for instance, Riviera Maya resorts as backdrops, you’re covered! Also, can we talk about you walking directly from your suite to your private beach ceremony? Now, the exciting part: benefits! These resorts provide the most incredible venues and in-house equipment at a fee or complimentary.
What factors should be considered when negotiating room rates and booking guest accommodations?
While guests usually handle their accommodation expenses, hiring someone local, like us, can be invaluable. As we know the properties, we are on-site and can help you negotiate!
Negotiation is an art. Secure a room block agreement with the resort, guaranteeing a set number of rooms at a fixed rate. This ensures availability and can land you a better deal. Be conservative with room blocks; while securing accommodation for most guests is vital, remember that the couple commits to filling those rooms!
Check the time of year; off-peak seasons might offer flexible rates. Lastly, some resorts offer complimentary rooms for couples or additional amenities for group bookings.
What to do if it is too expensive for some guests?
The truth is, there’s no need to worry! You’re not alone; many couples face this common fear.
To make luxury resort accommodations more accessible, try negotiating various room types and rates, ranging from deluxe suites to more premium or larger options.
My other recommendation is to have an open conversation with your guests. Share information about the range of accommodation options available, and they might suggest solutions you haven’t considered yet. If some guests can’t afford the room rate or just because it’s common to subsidize a portion for them. It is often done for family or other close wedding guests.
If resort rates remain a challenge, explore alternative lodging nearby. Seek some options nearby, offering guests flexibility based on their budget. Check with the hotel about the minimum number of wedding guests needed to confirm the contract, as this varies. Most luxury resorts in Riviera Maya will request at least 70% of guests staying in the property.
What level of exclusivity can be expected?
When you choose a luxury resort for your wedding, you’re stepping into a realm of exclusivity that’s pretty sweet. But, the level of exclusivity depends on the specific resort and the package you choose. Some resorts specialize in intimate affairs, while others can host grand, lavish celebrations. Many luxury resorts offer buyout options, meaning you can enjoy the whole place. And you can use all the spaces for you and your guests as you prefer.
You must research to make the best choice for your dream wedding. You can personally dive into the details or assign your wedding planner to take the reins. This way, you can be sure that the chosen venue aligns seamlessly with your vision for your special day.
What is anticipated regarding catering, decor, entertainment, and personalizing?
In a nutshell, expect a feast for the senses! For more details, read below:
Catering: Prepare to be impressed by a culinary experience that surpasses all expectations. Luxury resorts are renowned for their expertise in delivering gourmet delights, local flavors that will please various tastes and preferences.
In culturally rich destinations like Riviera Maya, the culinary experience is taken to new heights. The menus are infused with local flavors and spirits that elevate the dining experience. Executive Chef Daniel Camacho from Belmond Maroma is a seasoned expert with over 15 years of culinary mastery. He ensures that every dish reflects the essence of Mexican and local flavors, meticulously personalized to your preferences. Sustainability is a priority, and Chef Camacho, along with many other chefs in the region, prioritize locally sourced, seasonal ingredients, further enhancing the authenticity of the dining experience.
Decor: Luxury resorts usually have seasoned recommended vendors who can transform spaces into dreamlike settings. I’ve seen the wedding world grow immensely in the past decade. The offer has grown, and everyone is working to create the most beautiful wedding experience. This is what drives us.
Entertainment: In Mexico, we love entertainment! Whether it’s a fabulous DJ, a Mariachi band, a live performer, or a big band, luxury resorts often have a network of top-tier entertainers to elevate your celebration. I always recommend my clients hire some sort of live music throughout the wedding weekend for a more authentic experience. If you want something that’s not on the menu, don’t worry—we’ll make it happen!
Personalizing: For luxury providers like us, personalization is non-negotiable. Luxury resorts excel in the art of customization, reflected in every detail of your wedding celebration. Whether it’s personalized amenities and bespoke cocktails, resorts go the extra mile to infuse your personality into every facet of the event. Anticipate a wedding experience that resonates uniquely with “you.” That’s the magic.
Side Note: I always recommend incorporating a touch of the local culture. Whether you’re planning your Destination Wedding in Mexico, Italy, Thailand, or any other location, there’s no need to go all-out with a festive theme to infuse a delightful hint of local flavor!
How do they curate a memorable guest experience beyond the ceremony and reception?
Luxury resorts curate a holistic guest experience beyond the wedding day. It’s about creating a memorable vacation where every moment is infused with luxury, thoughtful details, and the unique charm of the destination. Here’s what I mean:
Pre-Wedding Events: From welcome parties to rehearsal dinners, these gatherings set the tone for the celebration, allowing guests to mingle, relax, and get into the festive spirit.
Exclusive Experiences: Elevate your guests’ stay and include guided tours to local attractions, private excursions, or cultural activities that provide a deeper immersion into the surroundings. Why not try a Mezcal tasting or a private catamaran excursion?
Wellness and Relaxation: Luxury resorts often boast world-class spa and wellness facilities. Guests can indulge in rejuvenating treatments, yoga sessions, or simply unwind by the pool, enhancing their overall well-being during the stay. Take Etereo by Auberge in Riviera Maya, Mexico, for example. They incorporate ancient techniques in their spa treatments, offer personalized concierge services, and have dedicated staff to ensure every detail is perfect. Each luxury resort has its own unique vibe and style, adding its own special touch to the experience.
Concierge Services: The resort’s concierge team provides excellent services to cater to the needs of every guest. They help with transportation, arranging activities, and providing local insights to ensure a seamless and enjoyable stay for all.
Customized Amenities: To add a personal touch, resorts may offer customized amenities for guests. Whether it’s welcome gifts, personalized notes, or in-room surprises, these thoughtful details make guests feel cherished and enhance the overall experience.
Culinary Delights: Beyond the wedding feast, guests can be treated to culinary delights throughout their stay. These could include themed dinners, cooking classes, or exclusive tastings, providing a gastronomic journey that complements the wedding celebration.
Post-Wedding Brunch: It allows guests to relive the highlights, share memories, and bid farewell in a relaxed and friendly atmosphere.
How to choose the perfect luxury resort for a wedding destination?
Choosing the perfect luxury resort for your wedding is all about personalization and priorities. Here’s a quick guide:
- Know Your Vision: Clarify your wedding vision and style. Think about the look and feel of the day.
- Prioritize Must-Haves: Identify your top priorities, whether it is a stunning venue, culinary delights, or cultural experience.
- Research Thoroughly: Explore resorts, read reviews, and ask for referrals; once you choose your team, trust them!
- Visit Shortlisted Resorts: Whenever possible, visit to get a feel for the ambiance and facilities. Make sure you visit them and at least try one meal or ideally stay at them!
- Accommodation Considerations: Ensure the resort can comfortably host your guest list with various room options.
- Personalized Services: Confirm that the resort will tailor services to your unique needs.
- Budget Alignment: Be transparent about your budget and discuss inclusions and perks!
- Local Flavor: For destination weddings, seek resorts that embrace the local culture for an authentic touch.
Your dream venue is unique to you. To make the process smoother, consider hiring a local wedding planner. Resorts value their wedding planners for their local know-how and industry experience, making them indispensable allies for a seamless event. They bring insider knowledge, have established relationships with local vendors, and can ensure your wedding reflects the charm of the destination. Plus, having a local expert by your side takes the stress out of planning, allowing you to enjoy the journey to your big day.
